Minutes from October 1, 2004 Volunteer Committee

Attending:There were 41 people in attendance

Meeting started at 9:00. Introductions were made.

COMMITTEE REPORTS:

COMMITTEE REPORTS:

Coordinators (Michele & Anne) – The Volunteer Committee is a problem solving group. Issues are brought up during our meetings and we find the volunteers to help out. People are sometimes confused about the difference between the Volunteer Committee and the Booster Club. The Booster club deals with extracurricular activities. They run the concessions and divvy up the profits to the various organizations at Beaverton. They meet the second Wednesday of every month at 7:00 in the Library. The Volunteer Committee deals with the academic side of Beaverton. If teachers or staff needs assistance, they will go to the volunteer committee. Our meetings are the first Friday of every month at 9:00 a.m. in the Community Room at Beaverton. If you have any questions, the website is a great place to go (BHSvolunteers.org). Listed on this site are upcoming volunteer opportunities, contact information and meeting notices. A letter has been sent out to each staff member explaining what we do and contact information. We are hoping they will utilize us more in the future.

CCC (Michele) – Martha and Julie are in charge of the volunteers this year. The CCC has currently moved across the hall into the old staff room (right across from the attendance area). We still don’t have any tables and chairs, but are slowly getting items filed and put away. This is a great place to go (and to work in) to find out information about colleges, the college application process, job openings and volunteer opportunities.

Classroom (Karen) – Many request for volunteers in this area are for one time jobs. If you have any special talents that teachers might be able to use, please let Karen know. There were about 278 volunteer forms returned to us. Most of the committees should be contacting their volunteers in the near future.

Counseling (Laurie) – There are two main areas that the counseling office needs our help. The first is to help with the beginning of school and the beginning of the new semester. We had a lot of volunteers helping out this year and everything went pretty smoothly. The other area is with filing in the vault and sending out records. The counseling department would like someone to come in on a regular basis. There will be training available.

Student Activities (Barbee) – Her job is to act as liaison between Student Council and LINK.

Library & Print Shop (Mark) – The library is looking for help with shelving materials and help with student research including working with the computers. The print shop volunteers are still needed to help with large printing projects. This is on an as needed basis.

Newsletter (Priscilla) – Our job is to help get the newsletters out by putting labels on the letters. We meet in the Community Room around 9:00 a.m. usually the second Wednesday or Thursday. We will be getting together on October 7 and November 10.
Staff Appreciation – There are usually two events during the year. The first will most likely be the week before winter break. This is our chance to say “Thanks” to the staff for all their hard work.

(Minutes continued from left side)

Mentoring (Denise) - This year we will have a mentoring program. A volunteer will have a group of kids and help walk them through the college application process. More information will follow at a later date.

MISCELLANEOUS:

Grad Night (Barbee) – This is an all night party (10:00 p.m. – 5:00 a.m.) after graduation. It is drug free and alcohol free party. The location is a surprise and there are lots of activities to keep everyone’s interest. We usually have about ¾ of the senior class participating. We are looking for parents that don’t have seniors to help with this party. Grad Night meetings are the 3rd Wednesday of every month at 7:00 p.m.

A reminder that while volunteering, confidentiality is very important. There has been some talk about having volunteers sign confidentiality forms which will be keep on file.

Parking – The administration has been good about making sure the students aren’t parking in the visitor spots in front of the school. These parking spaces are available for volunteers as well as visitors. There are also parking spaces in the back of the school, or in the parking lots on Erickson.

PRINCIPAL’S COMMENTS:

For the last 10 years her dream has been to become a principal at BHS. She has two children that have graduated from BHS in the 90’s.

One of the few changes made this year was to have the administration become more visible to both the students and the teachers. Another goal is to make sure she gets back to parents, kids, and community if they have questions.

The school board has set goals for the schools to improve literacy and math gains for each student. Specific framework for this plan will be submitted on October 4.

The new classroom (the old cafeteria area) should be completed by mid-November. There will be 6 classrooms.

The Pond, located in the cafeteria, is now open before and after school and during lunch.

A special thank you was given to all volunteers at Beaverton that help make the school so successful. A challenge was made to these volunteers to reach out and get others involved who normally aren’t. Everyone is welcome and appreciated at Beaverton.

Next meeting November 5, 2004.

Meeting adjourned 11:00

Submitted by: Laurie Scott